A customers data journey from legacy systems to Documaster

A Customer's Data Journey from Legacy Systems to Documaster

Arnstein Teigene
15-Feb-2022 09:56:00
It’s safe to assume that if you have a company, you have documents you need to keep in order. And the larger the company, the larger the amount of data – and the older the company, the more of that data is probably stored in old legacy systems.

You might have started out with something that worked for a small company; For example, a simple folder structure that you have now outgrown due to the sheer mass of documents, a restructuring of the company, expansion to new business areas, or simply a poorly planned structure in the first place. Or you might have one or several software solutions that are now outdated but that you keep paying for to avoid losing the content.

Keeping outdated and outgrown systems and solutions usually means wasting time and money. It takes longer to find the document you’re looking for and store new ones, and you might be paying for software you don’t need.

Another challenge that more companies have experienced since the pandemic changed how many of us work is the use of several different digital collaboration solutions. With documents being created, collaborated on, and stored in Google Drive, Teams, SharePoint, or some of the hundreds of other options, it can be time-consuming to figure out where to find the document you’re looking for.

With Documaster, you can consolidate all your existing documents in one user-friendly and optimized solution. Documaster can also be integrated with your collaboration and process tools, so all new documents are safely and correctly stored in the same system.

Frequently asked questions

While this guide describes the process of migration, there are other ways to get started with Documaster. Below, we have listed some of the most frequently asked questions when considering Documaster. If you have any further questions, do not hesitate to get in touch.

Who is Documaster suitable for?

- Documaster is suitable for any company having documents that need to be stored in a structured way. The company size, business area, or industry is irrelevant: Everything from a small accounting office to a public office in a large municipality would benefit from Documaster.

Will Documaster replace my process tool?

- No, Documaster is strictly a document management system, working in the background of your process tools and other systems. It makes it easier to store, structure, and retrieve documents, is highly flexible, and can be adapted to any of your business processes.
How long does it take to implement?

- The timeline depends on whether you want to migrate legacy systems or not. In the event of migration, the process typically takes between three weeks and two months. Most of that time is usually spent on mapping any existing structure and documents, finding the optimal new structure, converting documents to a suitable format, ensuring the necessary system access, and doing a trial transfer to allow the customer to test the system and structure. The data migration itself takes no more than a day.

How much time will Documaster save?

- We have customers stating that their document storing and retrieving has become up to 60% more effective with Documaster. However, the amount of time saved depends on various factors, such as what legacy systems the customer has and to what degree they wish to mirror the existing solution or improve upon it.

How much does Documaster cost?

- Our price model is a monthly fixed cost, depending on the system’s size and complexity. The pricing is predictable and transparent, with no invasion of consultants with hourly fees.

guide: from legacy to documaster

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